Office Administrator

Provides administrative support for facility management, contributing to the overall success and operation of the facility. May perform or oversee the performance of activities involved with employee resources, payroll, accounts payable, purchase orders, invoicing, facility purchasing, office equipment maintenance, sales support and other office functions as directed by supervision. May oversee the work of other office personnel. Maintains confidentiality of information when appropriate . **Shift: Monday - Friday 8:00am - 5:00pm** **Pay range: $26.00 - $30.00 per hour based on experience** ## **What You Will Do As An Office Administrator** **Customer Relationships (50%)** * Assists Administrative Supervisor, Plant Manager and/or Sales Representative by maintaining sales files, contracts, price sheets, mailings, market research; provides Customers with general information, facility brochures; prepares invoices for services; coordinates travel arrangements for visitors, Customers, and facility staff. Creates Customer correspondence; refers Customer difficulties to appropriate location Managers or Sales Representatives. * Communicates in an effective manner by utilizing accepted business practices in a courteous and professional manner providing timely and accurate responses and service-oriented offers of assistance, to Customers and employees. * Administers and controls Customer invoicing through maintenance of price book, performing data entry; and creating batch and monthly payment records. **Operational Excellence (50%)** * Contributes to financial control by collecting (DSO) and maintaining the account receivables to include Customer master list, aging report and invoice list; creating purchase orders and contracts; monitoring office/sales supplies and ordering new supplies within budgetary constraints; maintaining accounts payable records, issuing check requests; and providing various accounting reports to facility management. * Conducts purchasing functions by receiving purchasing requisitions, issuing purchasing orders; maintains vendor files, quotes catalogs and logs books; controls office supply inventory. * Contributes to employee record keeping and morale by assuring the accurate and timely completion of payroll change notices; maintains an inventory of benefits and other personnel related forms (as applicable). * Maintains facility office equipment by reporting malfunctions to vendors if applicable; ordering repair service, referring major equipment replacement decisions to immediate supervision. * Assists in maintaining facility levels of office support by performing other office functions, including payroll and HR functions (as applicable). Serves as back-up to other office personnel as directed by supervision; oversees the work and performance levels of other office personnel (as applicable). May assist with or complete other general tasks / responsibilities as assigned. * Protects company confidential information by properly storing, retrieving, and disseminating such information only to those authorized (in accordance with BCP-11.8). * Contributes in a team effort by performing in accordance with all STERIS policies, GMP, Lean principles and other directives; supports the directives and decisions of higher-level management and performs other duties as assigned. ## **The Experience, Skills and Abilities Needed** **Required:** * High school Diploma or GED plus 8 years of administrative experience or an associate degree plus 4 years of administrative experience. * Six (6) months experience in the use of spreadsheets and word-processing applications. * Requires computer literacy to include work processing, spreadsheet and software capabilities. * Requires a minimum of level 2 math skills (four basic arithmetic functions in all units of measurement, decimals, ratios, rates, and percentages) * Ability to lift up to 50lb. * Requires normal hearing range sufficient to hear alarms, bells, horns, etc. **Other:** * Ability to effectively read, write and verbally communicate, occasionally making pral presentations to groups of people. * Ability to work independently under general guidelines and supervision. * Effective interpersonal skills as demonstrated through prior experience. * Able to adapt to changing duties and responsibilities.