Sr. Specialist, Scientific Operations

Job Summary/Objective:

The Sr. Specialist, Scientific Operations, provides day-to-day operational and administrative support across Clinical Development and Medical Affairs (CDMA) activities. This role focuses on executing core processes, driving process optimization improvements, troubleshooting operational bottlenecks, act as liaison between Scientific Operations, internal cross-functional partners, external vendors, and consultants with minimal oversight. Support grants program management, contract support, advisory board logistics, digital education initiatives, reporting, and document management while ensuring accurate tracking, organization, and cross-functional alignment.

Essential Job Functions:

• Oversee end-to-end medical education and research grant operations, including compliant inbox management, grant portal management, committee review coordination, internal and external notifications and communications, contract documentation, payment processing, and grant tracker/budget updates.
• Coordinate our contract submissions process via Conga Software Program, overseeing portal administration, workflow follow-up, redline and editing support, document proofreading, contract tracker, records management and organization.
• Assist with advisory board planning and logistics, scheduling, travel coordination, material preparation, and onsite program assistance.
• Support medical affairs website updates, content development, and social media presence.
• Prepare analytical reports and compile key insights to inform follow-up actions and decision-making.
• Maintain operational trackers as required.
• Maintain and organize document management systems, including shared drives and version control.
• Provide general administrative and operational support across CDMA activities.

Competency (Knowledge, Skills, and Abilities):

• Experience with contract review, editing, and revision processes.
• Strong organizational and time management skills.
• Ability to follow processes and maintain accurate documentation.
• Strong, effective communication and coordination skills.
• Problem-solving mindset with attention to detail.
• Basic understanding of compliance requirements is preferred.
• Collaborative and team-oriented approach.
• Commitment to continuous improvement.

Personal Performance Factors:

• Demonstrates strong work ethic.
• Shows initiative and holds themselves accountable.
• Lives and advances the Neurelis culture and values.
• Always operates with a high degree of integrity and tact.
• Demonstrates sound judgment and decision-making ability.

Management Responsibilities and Skills:

• No direct reports.

Physical Demands and Work Environment:

Office Demands and Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Spends approximately 90% of work time sitting and meeting with others or working at a desk and/or computer. Spends approximately 10% of work time standing or walking within the work area or at meetings and bends, twists, stoops and reaches. Ability to communicate verbally and in writing. Occasionally lifts and/or moves up to 10 pounds. Working conditions are normal for an office environment. The noise level is usually moderate.

Travel Requirements:

• Ability to travel up to 10%
• Overnight travel required? Yes

Minimum Education and Experience Required:

• Bachelor's degree or a combination of relevant education and applicable job experience may be considered.
• A minimum of 5 years in experience preferably in the biotech/pharma industry.
• Experience using contract software for document generation, contract management, and workflow automation.
• Advanced proficiency with Microsoft 365 applications, including Excel, PowerPoint, SharePoint, and Teams.

Preferred Education and Experience:

• Working knowledge of Clinical Development & Medical Affairs processes.