Specialist, Payroll

Job Description

Maintaining consistent employee data confidentiality, perform a variety of specialist administrative tasks associated with payroll operations. Process wage/salary payments and audits time entries. Utilize automated time and attendance software and programs in day-to-day operations. Handle general inquiries regarding payroll, time, and attendance. Provide triage and cycled administrative support to the Payroll function to process a bi-weekly payroll. Identify potential issues for further investigation by Payroll Management as requested. Operate under general supervision.

1. Audit Payroll data, EIB imports, retro transactions, entries, and totals each cycle, and ensure data accuracy, compliance, and quality controls
2. Perform proactive payroll audits prior to commencing the next payroll cycle
3. Validate time and attendance entries, guiding managers through adjustments as needed
4. Monitor, verify, and edit data during the payroll input process
5. Provide Workday bi-weekly/monthly payroll reports to various departments, within 48 hours of payroll processing
6. Work with Human Resources staff to coordinate payroll transactions, provide payroll data and forecast compensation items, e.g., overtime, paid time off payout, earnings eligibility, deduction amounts, etc.
7. Manage all Workday help case tickets regarding payroll inquires
8. Process correct garnishment calculations and compliance
9. Resolve any payroll issues with associate tax withholdings or benefit deductions
10. Manage HR and Payroll documents s prior to the beginning of the next payroll cycle
11. Coordinate, research, and resolve case inquiries, including verification of employment vendor inquiries and employee payroll related questions
12. Train associates and managers on submitting and approving time in WD Time Tracking
13. Contribute to team effort by accomplishing related results as needed
14. Prioritize daily workload to effectively meet deadlines
15. Process On Demand payments or onsite manual checks as needed
16. Run biweekly, monthly, quarterly, and year-end reports for audit purposes
17. Review all new hire information during the onboarding process
18. Comply with applicable Laws and Regulations, adhere to Quality Management System processes and requirements as well as demonstrate Ethics and Integrity in all matters and at all levels throughout the organization
19. Perform additional duties as assigned

Qualifications

1. High school diploma or equivalent
2. Three (3) to (5) five years of experience in Payroll, Accounting, or equivalent combination of education and experience
3. Working knowledge of Payroll or Accounting practices
4. Working knowledge of wage and hour, payroll related laws and regulations
5. Accurate data entry and math skills
6. Understand all aspects of Workday time and attendance activities
7. Strong interpersonal skills and written and verbal communication skills, including the ability to communicate with various levels of management
8. High degree of accuracy and attention to detail
9. Proficient computer skills, including MS Word, Excel (Pivot tables and lookups), Teams, and Outlook

Desired Qualifications:

1. Working knowledge of Workday Payroll and Time Tracking modules
2. Strong work ethics and a team player
3. Ability to deal sensitively with confidential material
4. Organizational, multi-tasking, and prioritizing skills in a fast-paced environment
5. Decision-making, problem-solving, critical thinking, and analytical skills

EEO

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Fair Chance Ordinance

If you are applying to perform work for Terumo Neuro in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Terumo Neuro reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

Terumo Neuro will consider for employment qualified job applicants with arrest or conviction records in accordance with the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance.