Responsibilities
- Support investigator site identification, recruitment, onboarding, and activation activities across multiple clinical registries to achieve study timelines and business objectives.
- Execute strategic site recruitment plans utilizing internal and external data sources to identify and prioritize qualified investigator sites.
- Conduct site identification using resources including ClinicalTrials.gov, investigator databases, literature and publication reviews, claims data, Key Opinion Leader (KOL) referrals, clinical trial networks, and other relevant intelligence sources.
- Assess investigator and site feasibility by distributing and tracking feasibility questionnaires, evaluating site capabilities, patient population, enrollment potential, and operational readiness.
- Build and maintain strong relationships with Principal Investigators, site personnel, professional societies, referral networks, sponsors, and internal stakeholders to expand and strengthen the investigator network.
- Coordinate team review and approval activities throughout the site selection and activation process.
- Manage investigator onboarding activities, ensuring completion of required documentation and site activation milestones to support enrollment readiness.
- Support or coordinate Site Qualification Visits (SQV/PSV), Site Initiation Visits (SIV), and other study start-up activities as required.
- Utilize Salesforce, recruitment dashboards, claims data, and other business intelligence tools to monitor recruitment progress, prioritize activities, and support data-driven decision making.
- Maintain accurate documentation of recruitment rationale, outreach activities, feasibility outcomes, activation milestones, pipeline status, and key performance metrics within Salesforce.
- Monitor recruitment and activation KPIs, identify risks or delays, and proactively implement mitigation strategies to maintain project timelines.
- Collaborate cross-functionally with Registry Operations, Registry Leadership, legal, and other internal teams to ensure seamless site activation and operational excellence.
- Recommend and implement process improvements, workflow enhancements, and best practices to improve recruitment efficiency, accelerate site activation, and optimize operational performance.
- Contribute to feasibility process improvements, knowledge sharing, and training initiatives for junior team members when applicable.
- Ensure compliance with company SOPs, quality standards, applicable regulations, and data privacy requirements.
Qualifications- Bachelor's degree in Life Sciences, Healthcare, or a related discipline preferred, or equivalent combination of education and relevant experience.
- Minimum 5 years of experience in clinical research, clinical operations, site feasibility, study start-up, site activation, or investigator site management within a CRO, pharmaceutical company, biotechnology company, or clinical research site.
- Experience identifying and sourcing investigator sites using multiple internal and external data sources, including ClinicalTrials.gov, investigator databases, publication searches, claims data, KOL referrals, and clinical trial networks.
- Strong understanding of investigator site identification, feasibility assessments, site qualification and selection, study start-up, and site activation processes.
- Experience supporting or coordinating Site Qualification Visits (SQV/PSV), Site Initiation Visits (SIV), investigator onboarding, or related study start-up activities.
- Demonstrated ability to manage multiple projects simultaneously while meeting aggressive recruitment and activation timelines.
- Strong analytical skills with experience interpreting recruitment metrics, tracking KPIs, identifying trends, and driving continuous process improvement.
- Experience using Salesforce, CTMS, or other clinical operations and customer relationship management systems.
- Excellent verbal and written communication skills with the ability to build collaborative relationships across investigators, sponsors, and cross-functional internal teams.
- Strong organizational, problem-solving, decision-making, and project management skills.
- High attention to detail with the ability to maintain accurate documentation and reporting.
- Clinical Research Associate (CRA), Clinical Trial Associate (CTA), Study Start-Up, Site Activation, or Site Management experience is highly preferred.
- Knowledge of GCP, clinical research regulations, confidentiality requirements, and data privacy principles is preferred.
In some cases, an equivalency, consisting of a combination of appropriate education, training and/or directly related experience, will be considered sufficient for an individual to meet the requirements of the role.
Why Join Us?When you join Thermo Fisher Scientific, you become part of a global team that values passion, innovation, and a commitment to scientific excellence. You'll work in an environment where collaboration and development are part of the everyday experience—and where your contributions truly make a difference. Apply today to help us deliver tomorrow's breakthroughs.
