Operations Coordinator

Responsibilities

Workplace Operations

• Conduct daily walkthroughs of office and common areas to ensure the workplace is clean, safe, and functioning properly.
• Monitor restrooms, breakrooms, conference rooms, and shared spaces for cleanliness and supply levels.
• Ensure hallways, exits, and doorways remain clear and compliant with safety standards.
• Report or coordinate resolution of maintenance or facility issues (lighting, plumbing, furniture, etc.).
• Submit and track facilities or janitorial service requests.

Visitor & Badge Management

• Ensure all visitors follow company check-in procedures.
• Support reception or front desk operations as needed.
• Coordinate temporary badges or access requests.

Parking & Site Coordination

• Monitor company parking areas to ensure spaces are used appropriately.
• Distribute parking passes when needed.
• Address parking issues or coordinate with building management when necessary.

Workplace Experience

• Serve as a visible and approachable point of contact for employees regarding workplace needs.
• Assist with room setups, small internal events, or meetings.
• Support onboarding logistics (workspace readiness, badge coordination, etc.).
• Help maintain an organized, welcoming office environment.

Safety & Compliance

• Ensure fire exits, safety doors, and emergency routes remain unobstructed.
• Escalate safety concerns promptly to leadership or facilities teams.
• Support workplace policies regarding access control, safety, and shared space usage.

Facilities Coordination

• Work with janitorial, maintenance, and building management teams to resolve issues.
• Track recurring workplace needs and escalate trends when necessary.

Requirements

Required

• 2+ years experience in workplace operations, facilities support, office management, or a similar role
• Strong attention to detail and ability to notice issues before they become problems
• Excellent communication and customer service skills
• Ability to work independently and prioritize tasks
• Comfortable working in a highly visible, employee-facing role
• Ability to walk the facility frequently throughout the day