Human Resources Coordinator

About N-Power Medicine

N-Power Medicine aims to establish a new paradigm in drug development by reinventing the ‘how’ and transforming clinical trials through better integration with clinical practice, ensuring broader participation by physicians and patients. We are building an exceptional multi-disciplinary team with diverse expertise spanning healthcare, engineering, technology and regulatory, and with people who share our core value of Empowering Community through generosity, curiosity and humility. We are working with urgency to bring better therapies to patients faster.

Position Overview

N-Power Medicine is hiring a HR Coordinator who will play a vital role in supporting the Human Resource team by facilitating various aspects of the onboarding/offboarding process and providing administrative assistance in HR operations. This role involves collaborating with team members, new hires, and hiring managers to ensure a seamless and efficient experience for all.

This is a hybrid on-site role, Bay Area (Redwood City) based candidates only.

Role Objectives and Responsibilities

HR Onboarding & Offboarding:

• Collaborate with new hires and parting employees to collect required documentation and information.
• Onboard new hires through multiple platforms.
• Assist in coordinating Day 1 activities in partnership with IT.
• Completion of pre-hire process including drafting offer letters, conducting background checks, coordination with IT for laptop, etc.

Data Management/Administrative Support:

• Manage employee status changes.
• Background check and employment verification administration.
• Maintain accurate and up-to-date employee data (multiple platforms).
• Handle various administrative tasks, such as filing, record-keeping, and maintaining HR documents.
• Build and maintain documentation of processes and procedures

Payroll Coordination:

• Meet and coordinate with our payroll partner.
• Ensure timely submissions of time cards.
• Send out reminders to employees.
• Escalate issues as needed.
• Complete payroll census reflecting all changes, ensure submission of time cards per pay period.

Event Coordination:

• Assist with resourcing, booking venues/catering, and transportation for company meetings and/or corporate events.
• Handle various administrative tasks, such as dispersing swag orders in support of onboarding efforts.

Other duties may be assigned.

Education, Experience, Behavioral Competencies, & Skills

• 2+ years of HR Coordination or related experience.
• Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience) preferred.
• Experience in biotechnology, pharma, or life science preferred.
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Proficiency in using HRIS preferred.
• Attention to detail, problem solving, and accuracy in data management and scheduling.
• Ability to maintain confidentiality and handle sensitive information.
• Strong interpersonal skills and the ability to work collaboratively in a team environment.
• Google Workspace experience is a plus.
• Familiarity with employment laws and regulations is a plus.
• Generous, Curious & Humble.

Travel Requirements

Ability to travel may be required from time to time

Pay Information

The expected hourly range for this position is $33.90 and $48.77.. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. N-Power Medicine (NPM) offers equity at hire as well as a discretionary annual bonus which may be available based on Company performance. This position is eligible for company benefits at 30+ hours/week.

More About Us:

We are a mission-driven, well-funded, rapidly growing company, eager to attract passionate professionals offering a highly attractive compensation package with a balanced and flexible work environment, competitive industry benefits as well as a 401K plan and other great company “perks.”

We are an Equal Opportunity Employer and value diversity at our company. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Applicants must be currently authorized to work in the U.S. on a full-time basis. The Company will not sponsor applicants for work visas.

Notice on fraudulent job offers: Only positions posted on <https://npowercareers.multiscreensite.com/> site are legitimate. Please be mindful of recruitment fraud and job scams.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.