Facilities Manager

Facilities, Access, and Physical Security

Manage daily facility readiness, including access control systems and employee badge issuance

Conduct routine property assessments to ensure cleanliness, safety, and operational readiness

Coordinate core facility services such as janitorial work, landscaping, snow removal, and water systems

Address minor facility issues promptly to maintain a productive work environment

Procurement and Purchasing Support

Reconcile purchase orders and invoices, identifying and correcting billing or data discrepancies

Collaborate with internal quoting and purchasing teams to source hard-to-find materials and equipment

Negotiate pricing and manage orders with non-standard or specialized suppliers

Respond to vendor inquiries related to order status and delivery timelines

Delivery and Equipment Coordination

Prepare facilities for the delivery and installation of complex equipment by ensuring all utility and infrastructure requirements are met, including electrical, plumbing, HVAC, piping, and specialty gases

Coordinate the relocation of existing instruments or equipment as departmental needs evolve

Act as the primary liaison between vendors, building services, and internal teams during deliveries

Compliance, Risk Management, and Audits

Maintain current local business licenses and ensure documentation is audit-ready

Prepare for and support inspections conducted by city, county, and fire authorities

Track, log, and verify scheduled maintenance activities such as generator testing and backflow inspections

Support compliance initiatives aligned with safety, operational, and regulatory requirements

Vendor Relations and Stakeholder Support

Serve as the primary point of contact for landlords and property management

Manage service contracts and external service providers

Collaborate with operational and sales teams to support ongoing initiatives and facility needs

Deliver internal training related to facility protocols and procedures

Administrative and Task Management

Complete invoice reconciliations and procurement close-outs

Ensure all service tickets, work orders, and supplier inquiries are resolved in a timely manner

Maintain clear records and documentation related to vendors, compliance, and facilities operations