Executive Assistant II (Marketing & Sales)

GROW WITH US:

Tandem Diabetes Care creates new possibilities for people living with diabetes, their loved ones, and their healthcare providers through a positively different experience. We’d love for you to team up with us to “innovate every day,” put “people first,” and take the “no-shortcuts” approach that has propelled us to become a leader in the diabetes technology industry.

STAY AWESOME:

Tandem Diabetes Care is proud to manufacture and sell the Tandem Mobi system and t: slim X2 insulin pump with Control-IQ+ technology — an advanced predictive algorithm that automates insulin delivery. But we’re so much more than that. Our company’s human-centered approach to design, development, and support delivers innovative products and services for people who use insulin. Because many of our own team members live with diabetes, or have a loved one impacted by diabetes, the work is personal, and we are committed to the cause. Learn more at tandemdiabetes.com

A DAY IN THE LIFE:

The Executive Assistant provides high-level administrative and operational support to senior leaders within the Marketing and Sales organization. This role manages executive calendars, expense reports, coordinates meetings and travel, prepares reports and presentations, handles confidential information, and serves as a key liaison across internal and external stakeholders. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

The EA for Marketing and Sales will also be responsible for:

• Proactively manage complex calendars for the VP of Marketing and VP of Sales, including prioritization of meetings, resolution of scheduling conflicts, and alignment with business priorities.
• Managing and submitting expense reports for the VP of Marketing, VP of Sales, and the Area Sales Directors.
• Facilitation for booking and reserving travel for VP for Marketing and VP of Sales via our Concur Travel & Expense in accordance with company travel and expense policies.
• Screen, prioritize, and respond to requests requiring executive attention.
• Prepare correspondence, presentations, reports, agendas, and communication materials for meetings and business reviews.
• Support planning and execution of National Sales Meetings, Regional Sales Meetings, Quarterly Business Reviews, leadership off-sites, training programs, and Marketing events.
• Internal event management and coordination, for home-office meetings as well as remote location meetings: helps to source location, facilitate contracting and logistics for internal meetings at the home office as well as internal corporate meetings at remote locations (e.g. sales meetings, QBRs, regional meetings, supporting logistical role for the National Sales Meeting, as well as coordination and support for internal Marketing meetings, and on-site HCP meetings and site visits.).
• Negotiate and manage vendor contracts, hotel agreements, meeting logistics, catering, and event budgets.
• Develop event timelines, project plans, and communications to ensure successful execution.
• Manage confidential and sensitive business information with professionalism and discretion.
• Coordinate Commercial leadership activities, organizational communications, and special projects.
• Supports new Field Sales employees with onboarding process.
• Coordinate onboarding activities for new Commercial employees and leaders.
• Identify efficiencies and recommend improvements to support organizational effectiveness.
• Coordinate and Support the Tandem demo pump pool and Pump Accelerator Program for the field sales team.
• Administers brand experience, creative task assignments, and schedules using project management software.

WHAT YOU’LL NEED:

• Bachelor’s degree or equivalent combination of education and applicable job experience.
• 2+ years of experience as an Executive Assistant, Administrative Assistant, or in a related administrative support role. Experience supporting Sales, Marketing, or Commercial, preferred.
• Experience with expense management and enterprise systems such as Concur, Workday, or similar platforms.
• Experience in a fast-paced medical device, healthcare, or highly regulated industry, preferred.
• Demonstrated ability to work accurately and with initiative and handle multiple priorities with minimal supervision.
• Experience with hotel/venue sourcing, food and beverage contracting, AV, and essential elements to facilitate small to medium scale internal meetings.
• Exceptional organizational, project management, and prioritization skills.
• Strong business acumen and ability to exercise sound judgment independently.
• Advanced proficiency in Microsoft Office Suite, including PowerPoint and Excel.
• Excellent verbal and written communication skills.
• Ability to manage highly confidential information with discretion and professionalism.
• Proven ability to influence, collaborate, and build relationships across all organizational levels.
• Strong event planning and vendor management skills, highly desirable.

WHEN & WHERE YOU’LL WORK:

Hybrid; must me located in the San Diego area: This role will be a mix of in-office work at our corporate headquarters in Del Mar, CA and remote work. This position is expected to be in office 2-3 days per week, however may vary depending on business demands.

COMPENSATION & BENEFITS:

The starting base pay range for this position is $72,000 - $91,000 annually. Base pay will vary based on job-related knowledge, skills, experience and may also fluctuate depending on candidate’s location and the overall job market. In addition to base pay, Tandem offers a competitive compensation package that includes bonus and a robust benefits package.

Tandem offers health care benefits such as medical, dental, vision available your first day, as well as health savings accounts and flexible saving accounts. You’ll also receive 11 paid holidays per year, a minimum of 20 days of paid time off (with accrual starting on day 1) and you will have access to a 401k plan with company match as well as an Employee Stock Purchase plan. Learn more about Tandem’s benefits here!

YOU SHOULD KNOW:

Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable state and local Fair Chance laws and regulations. A conditional offer of employment from Tandem is contingent upon successful completion of a pre-employment screening process comprised of a drug test (excluding marijuana) and background check, which includes a review of criminal history information.

Tandem has good cause to conduct a review of criminal history information of candidates for this position, as this role may involve access to proprietary, sensitive and/or confidential information, including customer protected health information. This review is required to ensure that individuals in such roles uphold high standards of trust and integrity so as to protect the interests of our customers, employees, and stakeholders.

SPONSORSHIP:

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

WHY YOU’LL LOVE WORKING HERE:

At Tandem, we believe joy fuels excellence. That's why we've built a workplace that celebrates your achievements and supports your well-being. Our team thrives on pushing boundaries and fostering growth, all while maintaining a spirit of fun and camaraderie. This is just one of the ways we stay awesome! Explore the benefits and reasons to love Tandem at https://www.tandemdiabetes.com/careers.

BE YOU, WITH US!

We embrace the value that every single one of us brings to the table. But sometimes we forget that when we don’t meet 100% of a job description’s criteria – maybe you’re feeling that way right now? We encourage you to apply anyway. Because we want you to be you, with us.

Tandem is firmly committed to being an equal opportunity employer and does not discriminate on the basis of age, disability, sex, race, religion or belief, gender identity or expression, marriage/civil partnership, pregnancy/maternity, or sexual orientation. We are an inclusive organization, and we welcome applications from a wide range of candidates. Selection for roles will be based on individual merit alone.

REFERRALS:

We love a good referral! If you know someone who would be a great fit for this position, please share!

APPLICATION DEADLINE:

The position will be posted until a final candidate is selected for the requisition or the requisition has a sufficient number of applications.

Make a move that matters. Join Tandem Diabetes Care, where we're turning challenges into triumphs every day and where your talents will help shape a healthier, happier tomorrow.

About Us

Tandem Diabetes Care, a global insulin delivery and diabetes technology company, manufactures and sells advanced automated insulin delivery systems that reduce the burden of diabetes management, while creating new possibilities for patients, their loved ones, and healthcare providers. The Company’s pump portfolio features the Tandem Mobi system and the t: slim X2 insulin pump, both of which feature Control-IQ advanced hybrid closed-loop technology. Tandem Diabetes Care is based in San Diego, California.