Overview
Kyowa Kirin is a fast-growing global specialty pharmaceutical company that applies state-of-the-art biotechnologies to discover and deliver novel medicines in four disease areas: bone and mineral; intractable hematologic; hematology oncology; and rare disease. A Japan-based company, our goal is to translate science into smiles by delivering therapies where no adequate treatments currently exist, working from drug discovery to product development and commercialization. In North America, we are headquartered in Princeton, NJ, with offices in California, North Carolina, and Mississauga, Ontario.
The Executive Administrator performs and oversees all administrative related and selected operational services for the Global Head, Business Development ("GBDH"). Position requires broad understanding of corporate operations and policies. A high level of administrative and operational support and advanced computer technology experience is required. Ability to multi-task is essential. Must operate with discretion with internal and external executives and stakeholders, and exercise independent judgment and initiative.
Key Responsibilities:
- Works directly with C-level executives and other senior leaders; serves as a liaison for the Executive Committee and the Board of Directors as needed for GBD-related topics performing a wide range of administrative duties of a highly responsible and confidential nature.
- Collaborate closely with other administrators, business leaders and global colleagues.
- Support GBD with organizing and planning complex face-to-face and virtual internal and external / partner meetings and conferences across multiple time zones and demonstrate flexibility in work schedule to participate in these meetings.
- Attend GBD Leadership Team ("GBD LT") meetings, prepare and maintain meeting notes. Manage data and prepare / support preparation of presentations as needed.
- Exhibit a positive work attitude, high productivity and a collaborative approach with employees across an international environment.
- Compose correspondence on behalf of GBDH from minimal information or written draft, utilizing tactful command of proper business writing and grammar; proof-read documents and presentations.
- Coordinate and utilize travel procedures to complete domestic and international travel, process travel and expense reimbursement in a timely manner.
- Comply with policies and procedures and manage the purchase order and requisition process related to supporting duties.
- Suggest and drive improvement processes when applicable.
- Support additional ad hoc assignments as requested
Qualifications:
Education
- A High School Diploma or GED required.
- Business school, associate's degree or equivalent is a plus.
Experience
- A minimum of 8 years in a corporate environment; with pharmaceutical experience preferred.
Technical Skills
- Manage documents effectively from and to various software programs demonstrating a comfort level with various technologies and quickly learn technologies as necessary.
- Proficient in MS Office Suite (MS Word, Excel, PowerPoint), Travel and Expense systems (e.g., Concur), and other relevant software.
Non-Technical Skills
- Executive-level communication skills (verbal and written); high discretion and professionalism in handling confidential matters; strong interpersonal skills and stakeholder relationship management.
- Advanced organizational and multitasking capabilities; exceptional attention to detail and accuracy; effective prioritization and deadline management; sound judgment and decision-making ability.
- Strong problem-solving skills and adaptability in ambiguous situations; flexibility and resilience in fast-paced, high-growth environments; proven ability to influence, collaborate, and drive consensus across global, multicultural teams.
- Strong work ethic with accountability and consistent follow-through; proactive mindset with commitment to continuous learning and development
