Associate Director, Congress Engagement

Working with Us

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Position Summary

As a key member of the Congress Excellence Team, the Associate Director, Congress Engagement will play a pivotal role in shaping and guiding the overall direction of the company's congress initiatives. This leadership role oversees cross-functional collaboration and budget management. Additionally, the role owns the strategic planning and coordination of all elements within the congress ecosystem, including sponsorship strategy, thought leader engagement execution, exhibition booth-build and content, educational activities, and pre- and post- congress deliverables. The Associate Director, Congress Engagement is responsible for championing effective execution across these diverse components, ensuring best practices are maintained, continuous improvement is achieved through congress metrics, and actionable insights are translated into impactful outcomes. Through the cultivation of strong partnerships and strategic collaborations, this role positions the Congress Excellence Team as a subject matter expert—ensuring alignment with organizational goals and enhancing the overall congress experience for both customers and stakeholders.

Key Responsibilities

• Lead strategic sponsorship planning and tactical execution by aligning internal teams and building strong relationships with external congress societies to ensure effective execution and results.
• Provide input and maintain accountability for BMS congress standards to ensure consistent, high-quality, and efficient execution across all congress-related activities.
• Support the Congress Excellence Director with the content development of Functional Planning, Annual Congress Strategy Set-Up, and the development of specific strategy objectives as needed.
• Execute the congress pre-planning operations roadmap and assist Senior Managers, Congress Operations and Planning as needed.
• Lead congress planning as an Engagement Lead or Tactical Lead, as defined by the Director, while concurrently coordinating multiple Tier 1 and Tier 2 congresses, demonstrating exceptional multitasking and strategic oversight.
• Lead governance processes in partnership with the CE Director and ensure full compliance with global and local regulations by partnering closely with legal and compliance teams.
• Leads and delivers congress communications and briefings.
• Engage proactively with cross functional colleagues to enhance planning and execution in all phases of the congress to drive continuous process improvement.
• Design and implement innovative approaches to enhance customer experience at congresses.
• Develop and implement Thought Leader Encounter strategies in collaboration with cross-functional teams, while leading the planning, coordination, and budget management for their execution at congresses.
• Lead overall booth exhibition, including booth planning, development of materials, booth staffing and budget management.
• Model BMS behaviors and company values at all organizational levels, serving as a role model and advocate.
• Travel as needed to ensure successful execution and implementation of congresses.

Qualifications & Experience

• Minimum of seven years’ congress management experience or relevant experience in pharmaceutical marketing and/or medical affairs preferred.
• College degree required.
• Proven ability to lead without authority and influence across the matrix team.
• Excellent collaboration skills, employing a diplomatic approach to situations.
• The ability to think strategically, communicate clearly and negotiate with key stakeholders across a large cross matrix team.
• Demonstrate an innovative mindset, focusing on simplification, doing things better, faster, and more cost-effectively.
• Proactive, resourceful results oriented and self-directed individual with the ability to work independently.
• Possess excellent time management and organizational skills, with the ability to handle multiple tasks and meet strict deadlines with a positive, inspiring attitude.
• Possess exceptional agility, with the capacity to prioritize and quickly make critical decisions in a changing environment.
• Proven project planning and management skills with strict adherence to timelines
• Possesses a knowledge of global markets and stakeholders
• Proven strength in communicating effectively across a global audience, business situations and Matrix partners.

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Compensation Overview:

Madison - Giralda - NJ - US: $149,860 - $181,589 Princeton - NJ - US: $149,860 - $181,589

The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job, such as required skills, where the job is performed, the employee’s work schedule, job-related knowledge, and experience. Final, individual compensation will be decided based on demonstrated experience.

Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit [ https://careers.bms.com/life-at-bms/.](https://careers.bms.com/life-at-bms/)

Benefit offerings

Benefit offerings are subject to the terms and conditions of the applicable plans in effect at the time and may require enrollment. Our benefits include:

• Health Coverage: Medical, pharmacy, dental, and vision care.
• Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
• Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.

Work-life benefits include:

Paid Time Off

• US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees)
• Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays

Based on eligibility*, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day. All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown.

On-site Protocol

BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role: Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

Supporting People with Disabilities

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit [careers.bms.com/](https://careers.bms.com/eeo-accessibility)[eeo](https://careers.bms.com/eeo-accessibility)[-accessibility](https://careers.bms.com/eeo-accessibility) to access our complete Equal Employment Opportunity statement.

Candidate Rights

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area. If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: [https://careers.bms.com/california-residents/](https://careers.bms.com/california-residents/)

Data Protection

We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at [https://careers.bms.com/fraud-protection](http://careers.bms.com/fraud-protection). Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations. If you believe that the job posting is missing information required by local law or incorrect in any way, please contact BMS at TAEnablement@bms.com. Please provide the Job Title and Requisition number so we can review. Communications related to your application should not be sent to this email and you will not receive a response. Inquiries related to the status of your application should be directed to Chat with Ripley.