About Us
Pfizer careers are like no other. In our culture of individual ownership, we believe in our ability to improve future healthcare, and potential to transform millions of lives. We’re looking for new talent to join our global community, to unearth new innovative therapies that make the world a healthier place. Read More
What You Will Achieve
In this role, you will:
- Create agendas, schedule appointments and issue meeting minutes when appropriate or as requested for meetings and conference calls.
- Suggest and implement process improvements for administrative tasks carried out across the department.
- Facilitate resolution of difficult issues and problems that arise within scope of responsibilities.
- Handle all duties with a high degree of integrity, professionalism and confidentiality.
- Organize documents and maintain an inventory of electronic and hard copy files allowing for easy access.
- Provide administrative/secretarial support and serve as backup administrative/secretarial support for other departments, when necessary.
- Manage purchase orders through Ariba system and tracking invoices.
- Manage set-up and logistics for large or off-site meetings.
- Identify, evaluate, and partner with cost-effective vendors in the execution of the activities Ensure accuracy of work and use judgment to determine work methods in different situations.
- Proactively and independently organize and expedite workflow and initiate follow-up, particularly when leader is offsite.
- Contribute ideas, fostering pace and enthusiasm, negotiating timely execution of work.
- Take personal accountability for quality of own work that impacts the department, manages own time, professional development, prioritize workflow.
Here Is What You Need (Minimum Requirements)
- High School Diploma or GED with at least 6 years of experience
- Demonstrated planning and organizing skills
- Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word
- Excellent attention to detail and interpersonal skills
- Ability to work with confidential documents and information
- Strong communication and collaboration skills
- Ability to carry out all office functions proficiently and complete quality work on a timely basis
Bonus Points If You Have (Preferred Requirements)
- Prior experience as an Administrative Assistant supporting executive leadership in a global organization
- Knowledge of the pharmaceutical industry and healthcare environment
- Experience in training others and providing guidance to the team
- Strong organizational skills and the ability to manage multiple tasks simultaneously
- Proactive approach to work and the ability to initiate follow-up actions
- Experience using common AI tools, including generative technologies such as ChatGPT or Microsoft Copilot, to support problem solving and enhance productivity. Demonstrated curiosity for exploring how these tools can improve outcomes and understanding of responsible AI practices, including risk management and ethical use
NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS
May include travel and working extra hours as needed
