Accounts Receivable Accountant

Job Summary

The Accounts Receivable Accountant is responsible for invoicing of grants/contracts, as well as, other third parties on behalf of La Jolla Institute for Immunology (LJI). This position will process, track, and record payments in an accurate, efficient, and timely manner; as well as, assist with processing monthly chargebacks from LJI’s core facilities.

Essential Duties & Responsibilities

• Prepare, calculate, and process the drawdown of funds from the Department of Health and Human Services Payment Management System (PMS)
• Prepare and send invoices to all external customers, including grants, subcontracts, affiliation, contract research, commercial sponsored research, research cores and intellectual property
• Maintain a schedule of when commercial sponsored research and non-federal grants invoices are due to be billed
• Responsible for maintaining a schedule, invoicing and aging for licenses and royalties
• Liaison with core admin for internal and external chargebacks and invoicing
• Create, set-up, and maintain customers in ERP system
• Track invoicing for subaward to ensure timely billing and collection of funds
• As directed by the Research Finance department, submits check/ACH request for unspent funds due back to Funders
• Prepare & code deposit log and upload journal entries and apply payments to Accounts Receivable (AR) subledger
• Prepare handouts and lead monthly AR Meeting with Accounting Department
• Follow up on past due receipts with customers
• Reconcile AR accounts
• Responsible for the weekly check deposits and log report
• Prepare audit schedules and assist with audit requests
• Liaison with customers for Accounts Receivable
• Other assigned duties

Leveling Requirements

• B.S./B.A required with 1 or more years of relevant experience required
• Excellent Excel skills required
• Must have exceptional organizational skills and communicate effectively with others
• Working knowledge of GAAP preferred
• Federal and non-federal accounts receivable experience preferred.
• This is a hybrid position based in San Diego, CA, with flexibility to work remotely as needed. Candidates must be located in San Diego or willing to relocate prior to the start date.

The La Jolla Institute for Immunology (LJI) offers a collegial work environment that emphasizes collaboration, teamwork and creativity. Full-time employment at LJI includes a competitive salary, medical/dental/vision benefits, paid sick leave, and contributions to a retirement plan (403B). For the last decade, LJI has been ranked as one of the best places to work in San Diego by the San Diego Business Journal. The Institute hosts world-renowned faculty and over 80 postdoctoral researchers with scientists from over 30 countries. LJI is located in the Science Research Park on the campus of UC San Diego, providing easy access to the San Diego life sciences community and all that the area has to offer.

LJI provides Equal Employment Opportunity (EEO) to all employees and applicants for employment, and prohibits discrimination and harassment of any type, regardless of race, color, religion, age, sex, national origin, marital status, disability status, genetics, medical conditions, protected veteran status, sexual orientation, gender identity or expression, reproductive health decisions, or pregnancy, or any other condition protected by state and local laws. This applies to all terms and conditions of employment, including recruitment, hiring, placing, training, promotion, compensation, benefits, transfers, educational assistance, terminations, layoffs, recalls, transfers, leaves of absences, and social and recreational programs.

La Jolla Institute is committed to compensation that is externally competitive and internally equitable. We validate this commitment by conducting regular market analyses to remain competitive with organizations of similar size in the nonprofit, independent research sector. Compensation decisions consider a variety of factors including experience, education, unique skill sets, organizational need, and internal equity.